Virtual Assistant

Posted June 20, 2024
Job Type
Years of Experience

We are seeking an exceptional Virtual Assistant to join our team. The role requires the ability to work on multiple projects simultaneously and to provide high-quality service to stakeholders, including all supported professionals and external parties.

Key Duties and Responsibilities:

  • Managing the Partners’ calendars including but not limited to setting up meetings, calls business dinners, and lunches. 
  • Managing inbound scheduling requests, and coordinating internal Team members and meetings. Triage and analyze competing priorities. 
  • Coordinating travel, logistics and accommodation arrangements, and visas (where needed). 
  • Research and get to know the lay of the land of restaurants, venues, costs, and networks therein for Dubai, Abu Dhabi, and Riyadh. 
  • Basic data entry analysis received from the partners 
  • Managing contacts – collate or re-organize contact lists, pull networking info into an online format for usage, create lists of contacts to meet & follow up with. 
  • Organizing and preparing for meetings, including gathering documents, preparing agendas, taking notes, and circulating the minutes to the attendees afterward. 
  • Tracking partners' daily expenses, and ensuring expenses are uploaded in a timely manner. 
  • Drafting, reviewing, and sending communications on behalf of the Partners. 
  • Assisting with personal (non-work-related) errands for the Partners. 
  • Answering and responding to calls and emails communicating messages, and delivering information to the relevant team members.
  • Assisting with the onboarding of new partners and collection of relevant KYC documentation. 
  • Coordinate with other team members as needed. 
  • The VA should be flexible with their working hours to support the Partners during their business travels. 
  • Performing other related duties as assigned. 

Desired Skills and Experience:

  • At least 2 years of relevant work experience as an Administrative/Personal Assistant, ideally in a Finance or Management Consulting firm
  • With Bachelor of Arts or Bachelor of Science degree
  • With strong oral and written communication skills. Fluency and proficiency in English are a must.
  • Arabic, French, and Spanish will be an additional advantage
  • Experience working in or around Gulf institutions will be an additional advantage
  • Strong work ethics and desire to drive outcomes
  • Ability to manage confidential data with strong attention to details
  • Ambitious, self-driven, team player with sharp time management skills
  • Experience working with Microsoft Office applications, including Word, PowerPoint Excel and Google Suite
  • Able to work remotely from 8:00 am – 5:00 pm GST (Monday - Friday)

Why Remotify?

Remotify focuses on putting Filipino talents in the spotlight in the global workforce scene. We are an Employer of Record in the Philippines and we enable small to medium businesses across the world to scale their teams securely and cost-effectively through remote outsourcing. Through our services, we ensure that every remote employee enjoys the social benefits the law provides while receiving internationally competitive salaries.

With Remotify, you will have the opportunity to work directly with international businesses while having an employee contract bound in the Philippines, social benefits, and tax contributions, through us. As you work internationally from your home, you have a local HR to help you with local labor compliance. We have created a community of Filipino Remote workers who value the flexibility of remote work while enjoying the togetherness a great virtual workplace brings both professionally and personally.

Here are the perks of working with us:

  • Competitive salary (Php)
  • I.N.S.P.I.R.E program that will help you build personal and professional character
  • A payroll system that assures on-time payments at all times
  • SSS, Philhealth, and Pag-ibig
  • 13th Month Pay
  • Paid local holidays
  • Paid incentive leaves
  • Healthcare (HMO)

If you are the one we're looking for, send us your application now. All shortlisted applicants will receive an email from our HR for the next steps of your recruitment process.

You may also review our other job openings

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